Microsoft 365 vs Google Workspace

Microsoft 365 vs Google Workspace

Microsoft 365 (formerly known as Office 365) and Google Workspace (previously Google Workspace) are among the most popular and widely used business productivity solutions. Microsoft and Google hope to provide a comprehensive cloud-based package of applications and services for simplified communication and coordination through their productivity tools.

Both suites are strong, dependable, and have several features that benefit businesses of all sizes. As a result, choosing the correct productivity suite may be quite difficult. We’ll compare the two suites, and analyze their characteristics, plans, and pricing, as well as key differentiators to assist you in making an informed decision.

Microsoft 365 and Google Workspace were designed to improve productivity while still allowing for effective communication and team collaboration. The solutions, on the other hand, are quite comparable. Individual apps and management tools, on the other hand, are considerably different.

Each of these rooms comes with word processing, spreadsheet calculation, presentation, email, instant messaging, video conferencing, calendar, web hosting, and note-taking applications that businesses rely on every day to complete essential business tasks.

Microsoft 365 Business Basic: The “light” plan is a good place to start if you want a modest remote approach. This option costs $5 per user per month and includes business email, 1TB of OneDrive storage, and Word, Excel, and PowerPoint for the web and mobile. This plan does not include Office desktop apps.

Microsoft 365 Business Standard: This subscription is ideal for businesses looking for a comprehensive remote and collaboration package. It combines the Business Basic plan with all premium office applications, including desktop versions, to create a single platform.

Microsoft 365 Business Premium: The Microsoft 365 edition costs $20 per user per month. It includes more premium apps and cloud services than the Business Standard variant, as well as sophisticated security and management features. This plan is ideal for businesses seeking advanced threat protection and remote work solutions.

Google Workspace plans and pricing

Business Starter: This plan is suited for both individuals and small businesses. The expense of this minimal plan is $6 per user each month, with 30GB of cloud storage for each user. This package does not include team-shared drives, AppSheet, Cloud Search, or Vault (for storing, archiving, and searching data).

Business Standard: The Google Workspace plan with 150 users is the most popular, and it costs $12 per user per month. Each user has 2TB of cloud storage on this plan. Video meetings with up to 150 participants may be recorded, and minutes can also be kept. Because of its lack of Vault for data retention and eDiscovery, this plan is comparable to Business Starter.

Business Plus: This plan is perfect for organizations that need more storage space and increased security. It costs $18 per user per month and includes several extra features, including the ability to host online meetings for up to 250 people, tracking attendance, and Cloud Search. This plan offers improved security and managerial controls, including Vault and sophisticated endpoint management.

Enterprise: The Enterprise edition of Google Drive, which is the most expensive, provides limitless cloud storage (as much as you need). This plan includes all of Business Plus’ essential features, as well as other sophisticated capabilities and security solutions like in-domain live streaming, Connected Sheets, AppSheet, S/MIME encryption, DLP, and data regions. Custom pricing for this plan may be obtained by contacting Google’s sales staff.

A Comparison: Microsoft 365 vs. Google Workspace features

Microsoft 365 and Google Workspace are feature-rich suites that combine a variety of efficiency-boosting tools into complete, potent solutions. Microsoft and Google want to be your one-stop-shop for productivity and efficiency with these web-based solutions. Let’s take a look at the features of the productivity package.

Outlook vs. Gmail

Outlook is a free email program from Microsoft that allows you to send and receive emails. It also lets you manage and organize your emails, plan meetings, and keep track of your ToDo lists. The outlook may be used on any PC, MAC, or mobile device. You may sort, group, and label your emails in Outlook, making it simpler to manage them.

Gmail is a web-based email service provided by Google. Gmail’s AI-driven feature, which suggests words and phrases as you type, is an efficient tool. You may use Gmail to access a variety of third-party apps that improve its functionality. Because these are separate applications, managing and utilizing them might be time-consuming and difficult. Although Gmail does not have a desktop app, it may be linked to other programs such as Outlook or Thunderbird via an account link.

Microsoft 365 apps vs. Google Workspace apps

Word processing, spreadsheet calculations, and presentations are available in both Microsoft 365 and Google Workspace. Word, Excel, and PowerPoint are included with Microsoft 365, whereas Google Docs, Sheets, and Slides are available from Google.

You can use Microsoft’s productivity applications via PC, mobile, and web applications. They include advanced collaborative tools such as real-time co-authoring that allow your staff to work on the same document at the same time. Google’s apps are exclusively web-based, unlike Microsoft’s productivity programs, which have both desktop and web versions. However, even though Google’s productivity applications offer a cleaner style and are simple to use, their features and functionality make them more powerful. In these apps, real-time co-authoring capabilities allow your staff to suggest changes, make comments, record notes and evaluate modifications on the document in real-time.

Both Google Hangouts and Microsoft Teams have several comparable features, such as file and screen sharing, background customization, search capabilities, meeting recording, in-transit encryption, and more. Google’s cloud-based video conferencing software has simpler layouts and an easy-to-use interface that makes it simple to use. Microsoft Teams’ sophisticated functionality provides for a fantastic overall collaboration and communication experience.

Which is more secure?

Microsoft 365 and Google Workspace are designed to meet rigorous data privacy and security requirements. The suites are maintained frequently, ensuring their safety. Platform administrators may adjust security settings to restrict user access and permissions using Microsoft 365 and Google Workspace.

Exchange Online Protection, part of Microsoft 365, protects you from spam, malware, and other threats. Exchange Online Protection is a comprehensive solution that includes more than 1,000 security and privacy settings to help you adhere to industry norms and laws. Its security groups and configurable permissions enable you to safeguard your company’s data against unauthorized access.

Office 365 Enterprise provides sophisticated security capabilities such as identity and access management, which allows you to establish secure links between users, devices, programs, and data. Microsoft Advanced Threat Analytics, Data Loss Prevention for email and files, Windows Information Protection, BitLocker encryption of hard drives and laptops with pre-installed operating systems (in case your PC is lost or stolen), eDiscovery tools like evidence analytics, advanced audit capabilities in the cloud — these are just some of the features available. Microsoft Security & Compliance Center enables you to manage compliance across all your endpoints including Office 365 subscribers’ PCs. You’ll also get antivirus software that protects you against viruses, spyware malware

Google Workspace protects you from phishing and spam by providing email security. It has two-factor authentication, group-based policy management, the Advanced Protection Program, and endpoint administration. The Business Plus upgrade provides you with access to Vault, which allows you to keep, archive, and search data; as well as Secure Lightweight Directory Access Protocol (LDAP), which lets you link your LDAP-based applications and services to Cloud Identity or Google Workspace. Data loss prevention (DLP), a premium feature in the Google Workspace Enterprise edition,

Our choice

Both Microsoft 365 and Google Workspace have a slew of unique capabilities that are meant to improve the efficiency and productivity of your business. Google Workspace is the ideal option for small or medium businesses seeking simple, easy-to-use business apps that can get you up and running immediately.

Microsoft 365 is the productivity suite of choice for organizations that demand advanced and sophisticated tools. Microsoft 365 has similar collaboration and productivity features as Google Workspace. When compared to Google Workspace’s simplicity, the learning curve may be a little steep.

Google Workspace can be an excellent alternative for firms that don’t require all of Microsoft 365’s features.

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I am a computer engineer holding a bachelor's degree in Computer Science, complemented by a Master's in Business Administration from University of Strathclyde, Scotland. I currently work as a Senior IT Consultant in Melbourne, Australia. With over 15 years of...