4 of the best email providers in Australia

4 of the best email providers in Australia

It’s a good thing, to receive an email.

With so many different types of services and individuals offering email to users, it can be hard to know who has the best. Luckily some companies are standing out from the crowd!

Which email provider is best for me?

Choosing an email provider can be tough, but if you’re looking for a secure and reliable service, it’s important to consider the following.

– Does the email provide good customer support?

– What are their privacy policies?

– How much storage space will I get?

– Will it be easy to configure on to an email client?

By considering these questions ahead of time, you’ll make sure your email experience is as smooth as possible.

You may also want to think about other features that are important to you, such as whether the email provider offers a spam filter or virus protection.

Here are four of the best free email providers in Australia:

1. Gmail

2. Outlook

3. Yahoo! Mail

4. iCloud / Apple Mail

Each one has its own set of features that make it appealing to different users. We’ve also listed things we like and dislike about each email platform.

Gmail or G-suite

In our experience, Gmail (Personal use) or G-suite (business use) is the best free email platform in Australia. Google’s Gmail is one of the most popular email providers in the world, and it’s no different in Australia. It offers users plenty of storage space (15GB) and supports POP3, IMAP, and SMTP protocols. For business accounts: It offers several features like 30GB storage, shared calendars, video meetings, and more.

Google Mail is the most widely-used email service in Australia.

It’s ultimately Google’s take on emails, so you can expect it to be fast, reliable, and have a clean interface. Unfortunately, Gmail is only available for users with Gmail accounts – if you have one of those then this may be your best choice.

Gmail added the ability to create email aliases in its business suite, which are additional email addresses that all go to your main address. This could be useful for someone who might not want everyone seeing their primary address when subscribing to newsletters or other subscription lists but still wants to check every day for new messages.

If privacy is important to you or you like having complete control over all of your email addresses (for example, forwarding mail from one account to another), then Gmail is a good choice.

Google helps you keep track of important emails using stars, labels, and filters.You can also switch between countless inboxes (e.g., work, school accounts) easily.

However, Some features that are dependent on Google might not be accessible when you are in a different country or region.


Here are some things we love about Gmail:

– Gmail is free to use and it’s available on computers, smartphones and tablets.

– Gmail has a ton of features, including powerful search capabilities, labels and filters, and conversation view.

– You can access your Gmail account from any computer with an internet connection.

Here are some things we don’t like about Gmail:

– Gmail’s ads can get annoying.

– Some people think Gmail has a cluttered design that can be confusing to use.

– There are pop-ups for new messages which can get frustrating if you’re already overwhelmed with emails.  One way to solve this is by turning off the notifications so only the sender of the email will know it has arrived at your inbox.  However, sometimes people miss important emails because they don’t have these notifications turned on so they won’t know they have arrived until later when they sign in again!

– Because Gmail is owned by Google, you are giving away a lot of your personal information to a company that you might not trust.

– Gmail is known to be quite slow, especially when you have a lot of emails in your inbox.

Microsoft Outlook

Outlook is a great platform for those who are looking for an email service that integrates well with their other Microsoft products. It offers several features such as free storage, shared calendars, and contact lists.

Microsoft Outlook is probably the most widely-used email client in the world, and it has a pretty big following in Australia too.

Outlook can be used with a range of different email providers, including Exchange Server, Office 365, IMAP, and POP3 accounts.

It’s also possible to set up automatic replies and schedule messages to be sent at a later time. If you’re looking for an email client that’s feature-rich and easy to use, Outlook is a great choice.

For those frustrated by Gmail’s lack of customization options, Microsoft’s Hotmail is a close second. The free option includes 15GB of storage which is similar to Gmail allows users to customize the layout. Like Gmail, it also integrates with Google services such as Drive, YouTube, and Maps.

Microsoft Outlook is owned by Microsoft and is available as part of the Office 365 subscription.

It has a few features that Gmail doesn’t have, such as the ability to see when someone has opened your email read receipts. 

t also has a built-in calendar that syncs with your Outlook client, which can be handy if you need to organize your time.


Here are some things we love about Outlook / Hotmail:

  • You can use Outlook.com for free, with no ads.
  • Outlook is available on computers and smartphones, and it has mobile apps that you can access your inbox anywhere.
  • There are lots of powerful features in Outlook like conversation view, search tools, and customizable views to make it easy to scan through your emails quickly.

Here are some things we don’t like about Outlook / Hotmail:

  • Some people think the design looks outdated or cluttered compared to Gmail.
  • There aren’t as many add-ons or plugins for Outlook as there are for Gmail.
  • Another downside of Outlook is that it can be quite slow, especially when you have a lot of emails in your inbox.

Yahoo! Mail

Yahoo! Mail is another popular email service provider in Australia. It supports POP3 and IMAP protocols. Similar to AOL mail, Yahoo offers a range of storage choices. It also offers 1TB of storage space, as well as several other features such as 1TB file storage and photo galleries.

Here are some things we love about Yahoo! Mail:

– It’s a very reliable email service with a lot of different ways to keep in touch with friends, family, and co-workers.

– The design of the homepage is very simple, more streamlined than Outlook or Gmail.

– You can personalize your Yahoo! Mail with apps for weather forecasts, horoscopes, etc so it’s not just about checking email.

Here are some things we don’t like about Yahoo! Mail:

– There are no pop-up notifications so you have to sign in to check if you have new messages and sometimes people miss them and they get buried in their inbox.

– There aren’t many plugins like in Gmail and Outlook meaning there isn’t much integration with other software or storage tools.

Apple Mail / iCloud

For Apple users, Mail is a great option for personal or business emails. iCloud users receive 5GB of storage, which can be upgraded at an additional cost. iPad and iPhone users should consider looking at Apple for their work emails.

This is because it automatically syncs calendars, contacts, and bookmarks between multiple devices, creating a unique experience around the use of an Apple device. Google Mail for eg. does not have this feature on its app for iPads.

Apple Mail is the default email client on Macs, and it’s come a long way in recent years. It supports Exchange, iCloud, Gmail, Yahoo! Mail, AOL Mail, and other IMAP/POP3 accounts.

You can also use Mail to manage your contacts, schedule messages, and set up rules to automatically handle certain types of email.

Here are some things we love about iCloud / Apple Mail:

-Push notifications for new messages

-Threaded conversations

-iCloud sync (between devices)

-Contact photos

-Calendar sync

-Rules (including ” VIP ” rules)

-Address book integration

-Message templates

-Mark as read/unread on device and webmail client

-Flag messages

-AutoCorrection and spell check

-Trash can automatically be emptied on the server

Here are some things we don’t like about Apple mail / iCloud:

-Can’t delete messages on the server

-No label support for messages

Best Paid Email Providers for Business Use in Australia

Microsoft Exchange / Microsoft 365 / Office 365

Based on our extensive experience, Microsoft 365 emerges as the premier email provider in Australia for corporate purposes. Its unparalleled simplicity, user-friendliness, and consistent uptime set it apart from other service providers.

What we like about it

  • Assured uptime
  • Guaranteed email delivery and receipt
  • Effortless configuration across devices, including iPhone and Android
  • Advanced security measures and robust malware protection

Google Workspace

Google Workspace is an excellent choice for businesses. It provides greater storage capacity at a comparable price to Microsoft 365.

If your primary concern is the storage of extensive emails and attachments, Google Workspace is a commendable option.

What we like about it

  • A cost-effective alternative to Microsoft 365/Exchange
  • Guaranteed email delivery and receipt


Each provider has its strengths and weaknesses, so it’s important to choose one that will suit your needs. For example, if you need a lot of free storage space or you need customer support 24/7, then Gmail or Outlook might be a better choice for you than Yahoo! Mail or iCloud/Apple Mail.

In the end, it depends on what you are looking for in an email account. Are you looking for a calendar to organize your time? Go with Outlook. Do you want a free email account that comes with lots of features and storage? Go with Gmail.

If  you need help deciding or configuring your email client with your preffered email provider or moving away from IMAP/POP3 to Microsoft Exchange or Google Workspace, our experts can help you out!

Related: 13 Best Email Apps For Mac 

I am a computer engineer holding a bachelor's degree in Computer Science, complemented by a Master's in Business Administration from University of Strathclyde, Scotland. I currently work as a Senior IT Consultant in Melbourne, Australia. With over 15 years of...