16 Most Common Printer Problems Solved


We all know how frustrating internet connectivity problems are. And when the connection is not working with your printer, you can say bye-bye to your office work. However, there’s no need to panic because these common printer problems are easily solvable! Especially those Fuji Xerox ones! Most common issues that arise while using a printer can occur due to many reasons such as low ink levels, improper handling of paper or even dust accumulation on print heads which restricts it from functioning properly.

These are the printer issues we’ve faced in our career as computer engineers! Let’s go through each of them:

1. Printer appears disconnected from WiFi

This is the most common problem people face at the office during printer setup. When you’re trying to print something, your printer does not appear on the available printers list or even fails to print documents wirelessly.

The primary reason for this error message is that your printer might be offline. To solve this issue, you must do the following:

a) Turn off and turn on your router, modem, and printer

b) On a Windows machine, go to Devices and Printers > See what’s printing > select the printer in question > Printer properties > select ‘Network’ tab


c) Click on ‘Enable LPR port monitor’ option if it is disabled already  and turn off/on WiFi from the device manager

2. The Nozzle Prints Too Light or Too Heavy

Otherwise known as ‘banding’, this problem occurs due to either a printer driver issue or a hardware fault. To fix it, check if the nozzle is clogged and replace any worn-out parts in your printer accordingly.

3. The Printing Speed Is Low

Printer drivers that don’t match the requirements set by your printer lead to poor printing speed and print quality issues which can be easily resolved by updating them regularly. Also, ensure that your power source is reliable so as to avoid any electrical problem. Printer drivers could be a challenge to download and install and may cause blue screens if they aren’t done the right way. Please arrange a technician to visit your home or business to fix printer driver issues.

Another common problem associated with inkjet printers is if your printer takes more than 5 minutes to print a full-color A4 page, it means you need some professional help or some fine-tuning on your part. You can resolve this issue by following some simple steps such as turning off the computer while your printer is on and making sure that no other application is running in the background when you print.

4. The Prints Are Faded

This mostly occurs due to overusing the printer or low-quality ink cartridges. Do some research on cheap places to buy ink cartridges, you will find many stores that offer them at lower prices than retail – never skimp on quality!

Also, check for air bubbles present around the cartridge nozzle and replace them accordingly. Another possible reason could be a dirty print head which should be cleaned up after taking the required precautions.

5. The Image Is Blurry or Not Clear Enough

Again, blurry prints are caused by either a clogged nozzle or damaged printer parts, while unclear prints are typically due to incorrect paper size settings used by your printer driver software. To solve this issue, you need to make sure that all types of paper sizes are selected accurately before printing an image on your printer.

If you are still getting blurred prints, then you might need to tighten up loose screws on the mechanics of your printer which can be best resolved by technicians. If you are getting pages full of random characters and patterns, then reconnect all the wires and cables properly in their right position to resolve this issue.

If your prints still appear blurry and smudgy, even after replacing ink cartridges with genuine ones, then clean up the dust from the exterior part or optics of your device including glass surface because dust can lead to unreadable text printing which is also known as a faded text printing problem.

If the image looks blurred and light-colored area of an image can be seen after performing a few clicks on the print option then check the brightness of your output by using photo editor software installed on your computer system because overexposure of printer head while printing an image leads to noisy printing which is also known as a dark text printing problem.

Printouts also get smeared due to improper alignment between ink cartridges and paper rollers. According to experts, this issue can be easily resolved by cleaning out clogged print heads using a print head cleaning option in printer settings.

6. The Printer Stops During the Process of Printing

When your printer stops during the process of printing, then it might be due to a paper jam or empty ink cartridges. To eliminate this problem, you first need to remove all types of papers present in the printer tray and check if any rolled-up piece is causing a blockage. If it’s an ink cartridge issue, then try replacing one of them by uninstalling the existing cartridge and re-installing it back.

Sometimes a miscommunication between the printer and the computer can cause it to stop printing halfway. I would try restarting the computer and the printer then try re-installation of all the printer drivers or install a new updated version of it if needed because sometimes faulty installation leads to a malfunctioning printer so it is advised to update all its drivers.

You asked how do I uninstall my printer and we answered…

     If you are facing a printing problem with a specific printer then firstly uninstall that printer driver restart your system and reinstall it after sometimes installation issues also lead to printing problems so follow the below given steps,

  • Go to the control panel select Devices & Printer & right-click at the targeted printer icon select ‘Remove Device.’
  •  Restart your system if asked for a confirmation message.
  •  After restarting your PC go to control panel again & this time double click on Devices & Printers icon.

If above steps do not work, then go to Control Panel   >>     Hardware & Sound>>Devices & Printers

  • Select targeted printer icon.
  • Click on ‘Remove device’ if it is available otherwise click on ‘Printer menu’ then select Remove.

            If all the above-mentioned steps does not remove your printer, right-click on the targeted printer go to Printer Properties and Cancel the Print Job, next restart your system after restarting try to reconnect your printer after installation.

7. Image on Paper Not Fitting Properly into Margins (Image Is Cropped)

If your image is not fitting properly into margins like its top/bottom side missing, then it could be because of incorrect settings made through your printer driver. Make sure your printer properties are set at right and change the margins to an appropriate size that covers the whole image if needed. If this doesn’t help, then try resizing or cropping the image before sending it for printing.

8. Color Palette Changed on Printing

If all colors appear inverted on paper after you print something from your computer, then there is a high chance that the color palette settings of your printer is incorrect. Normally printers can be set to use any one of RGB/CMYK/Grayscale color model, but most users prefer CMYK as its editing capabilities are highest among all these three options available, so make sure your color model is set to CMYK on both computers and printer if you are using one. You can use color tool given in settings menu to change color saturation without affecting quality of images also check whether black ink cartridge is still working fine or not.

9. Toner Loading Problems

Toner is basically a powdery substance used in printers to form text and images on paper, accompanied by coloring pigments for creating full-color prints. If you are having problems with toner loading, then first try shaking the toner cartridge carefully but gently. If it doesn’t help, then remove the cartridge from your printer and wipe away any dust particles that could be obstructing its proper entry into the drum unit of the printer. Make sure there are no torn or broken wires around the drum roller of your printer while doing this, as they can cut through some sensors inside the printer which will make a circuit break leading to a faulty printing job. Now insert the toner cartridge back in its place and see if the toner is loaded now. If it doesn’t load, then take out the cartridge again and check for any chip that may have lost its connection with the printer’s motherboard.

10. Clogged Nozzles

The most common problem with inkjet printers is clogged nozzles which prevent the flow of ink to paper. Another frequently faced problem with them is smearing or blurring of prints due to unsuitable quality or type of paper being used in the printer. Refilling your cartridges by yourself will also make these problems worse because if you refill using the wrong ink color, it can damage your printing heads. So using compatible cartridges instead can help reduce this problem drastically. These cartridges are generally inexpensive but contain better printing solutions than refilled ones do.

11. Dust

In our experience: a laser printers’ main problems are dust accumulation, especially on the fuser unit and toner cartridge; clogged or broken paper path; and skewed images on prints which again arises due to lack of maintenance. Cleaning and maintaining these printers regularly can prevent them from developing issues like these.

If there is any issue with the cartridge-based printers, then you need to check the cartridge and replace it if needed. You can also clean copper contacts on your cartridges with a cotton swab dipped in alcohol for this purpose.

This problem also occurs due to the gradual accumulation of paper dust (Yes! Paper dust) over the nozzles of your device’s printhead which leads to unreadable or incomplete text printing. You can resolve it by first checking if the toner cartridge is fully inserted into your printer and if it is not then insert it properly so that ink cartridges can wipe off excess dust from its nozzles. If the issue remains unresolved even after performing all these steps, replace your laser/ink printer with a new one or take professional assistance for the best results.

12. Printer not switching off

If your printer does not turn off after closing its lid, then you can resolve this issue by following these steps: – Turn off auto-sleep mode from Settings>Printers & Devices>Sleep>Never

13. Printer randomly shuts off

This is an issue that arises when the power cord of your printer gets disconnected while you are working on printing something. This may happen due to the lack of appropriate care that is taken after unplugging your printer’s power cord. To resolve this issue, ensure not to unplug your printer’s power cord whenever it is in use.

14. Saving paper not going as per planned?

If you want to save paper while printing your documents but still not getting satisfactory results, then merge multiple short documents into a single long document so that you will get one copy only by performing this tip. For better results print out each page separately instead of the whole document at once in normal mode and duplex mode.

15. Scanner not working when you need it the most?

If you are unable to get scanned documents in proper format, then find scanner-related issues with your device because not properly installed scanner driver may cause this problem. To get rid of this issue, reinstall the printer driver or install a new updated version of it if needed.

16. Colours not appearing on print outs as they are supposed to be?

Increase color density option will work better if your system display is calibrated properly then follow below given steps,

  • Display calibration utility provides a separate button through which you can calibrate the     monitor by adjusting brightness and contrast level as per given below screen.
  • Go to desktop right-click on mouse at Windows icon select ‘Display Settings’ & go for ‘Advanced Display Setting’.
  • Now move to ‘Color Quality’ check option of ‘Increase Color Density’ then click on OK.


I am a computer engineer holding a bachelor's degree in Computer Science, complemented by a Master's in Business Administration from University of Strathclyde, Scotland. I currently work as a Senior IT Consultant in Melbourne, Australia. With over 15 years of...